1.0 Introduction
The IRB has mandatorily specified the contents of an e-Invoice to accommodate essential information on the supplier, customers, payment details and the detailed description of the nature of business transactions, categorised by industry.
These information would formulate various data catalogue for review, reference, and cross check by Government for research, policy making and detection or uncover new segment needed for economic growth.
2.0 Supplier
The e-Invoice elements on supplier are as follow:
-
- name
- business address
- contact number
- tax identification number (TIN)
- business registration number from SSM
- SST registration number
- tourism tax registration number
- Malaysia Standard Industrial Classification (MSIC) code
- business activity description
- bank account number
- digital signature
3.0 Customer
The customers required to provide the following particulars to the supplier for the issuance of e-Invoice:
-
- name
- business address, home address or virtual office
- contact number
- Tax identification number (TIN)
- Busines registration number / identification number (Malaysian citizen) / passport number (Foreigner)
- SST registration number
4.0 Product/service particulars
The classification code of business transactions, description of the products sold or services provided need to be particularised and itemised, with the quantity sold, unit price and its value, discounts applicable and each sum excluding tax; while total amount excluding sum, total amount including tax and total sum payable are to be stated at invoice level (aggregate all line items).
4.1 Applicable indirect tax
The applicable tax, such as sales tax on manufactured goods and its rate; service tax on taxable services and its rate; tourism tax need to be stated and included onto the computed value.
Where SST exemption is available, sales tax exemption certificate number, special SST exemption provided by PU(A) orders, total SST exempted should be stated in the e-Invoice.
5.0 Features relates to e-Invoice
Every e-Invoice issued for validation must contains the unique running particulars of the following:
-
- current applicable e-Invoice system
- type of e-Invoice (invoice, debit note, credit note, refund note)
- e-Invoice reference number/code used for tracking purposes
- original e-Invoice reference number where a debit note, credit note or refund note is issued (refer to IRBM unique identifier number of original invoice)
- date and time
- date and time of validation by IRB
- frequency of billing
- billing period.
6.0 Payment mode and payment code
The payment for the invoice and its codes as follows:
|
Code |
Payment mode |
|
01 |
Cash |
|
02 |
Cheque |
|
03 |
Bank transfer |
|
04 |
Credit card |
|
05 |
Debit card |
|
06 |
e-Wallet / digital wallet |
|
07 |
Digital bank |
|
08 |
Others |
The e-Invoice is best to include the payment terms or any advance payment received from the buyer.
7.0 Currency
For the sale of goods or provision of services to overseas customers, the foreign exchange and the currency would be included in the e-Invoice as follows:
-
- invoice currency code;
- currency exchange rate.
The invoice currency code can be obtained from the IRB’s e-Invoice catalogue. For example, Singapore dollars would be SGD; China Yuan Renminbi would be CNY.
8.0 Conclusion
A successful and swift implementation of e-Invoice system requires an immediate review and analysis of the existing revenue transactions, extracting the needed particulars to design the e-Invoice contents and format in compliance with the e-Invoice mechanism.
